IITF 2021- A Hybrid Event
IITF 2021 – A Hybrid Event Case Study
IITF 2021 was one perfect hybrid event example that was hosted on Samaaro. The event was organized by the Security Market Institutions of India and the Securities and Exchange Board of India (SEBI)- which is a statutory body that regulates the Indian securities and commodity market under the jurisdiction of the Ministry of Finance, Government of India.
The flagship event was held with an agenda to have the general citizens of India get in touch with the market experts, educate them about the multiple training programs and courses on commodity derivatives, and guide them to investing in mutual funds and investor awareness.
Project Info:
Client: SEBI
Category: Hybrid Event
Date: 14th -27th November 2021
Challenges
- Since the event was aimed at educating the general public on the financial market, the client placed heavy emphasis on engagement-boosting features.
- A great deal of customization was to be done within a short time frame
Solutions
The auditorium live-streamed the inaugural session of the physical event. The platform was laced with an exclusive Q&A feature for the audience to immerse into an engaging session with the speakers.
An exhibition hall was set up with three different categories namely- SBI & NISM, Exchanges and Depositories, and Industry Bodies. The design of each booth was captivating enough to attract attendees and access their product gallery, resource centres and engage with the brand directly.
One such delightful engagement boosting feature was setting up a Quiz feature for the attendees to check on their existing knowledge on financial markets. A completion certificate was then automatically generated after successfully answering the questionnaire.
Towards the end of the event, a feedback feature was added to ascertain the overall experience of the attendees.
Result
Here are some of the highlights of the event:
- The event witnessed around 5000 online registrations.
- 360+ connection requests sent and accepted.
- A footfall of 3000+ attendees was observed in the exhibit halls.
- Around 800 people attempted the Quiz.
Client Feedback
“It was our first time collaborating with Samaaro and it has been a wonderful experience having them help us host this flagship event. They managed to create an enthralling platform that significantly boosted our overall attendee footfall and engagement rate. We are pleased and satisfied with the service and look forward to collaborating with Samaaro again.”
–SEBI
MOHAMM Annual Congress– A Hybrid Medical Conference
14th MOHAMM Annual Congress – A Hybrid Medical Conference
Ministry of Health, Malaysia, and the Academy of Medicine jointly hosted the 14th MOH-AMM Scientific Congress in conjunction with the 23rd NIH Scientific Conference. After two years of hiatus in in-person events, the organizers wanted to host the conference in a physical medium. At the same time, they wanted to throw it open to those who were unable to be present physically. The ideal solution was to host the conference in hybrid mode.
The organizing committee found the ideal solution in partnering with Samaaro. They wanted the hybrid event to be informative, interactive and engaging which would engage the on-site and remote attendees in equal measure. In this case study, we’ll take you through the event objectives, initial challenges, and the solutions we provided to make the 14th MOH-AMM Scientific Congress a grant success.
Project Info:
Project Info:
Organizers: Ministry of Health, Malaysia and Academy of Medicine
Category: Hybrid Conference
Date: 19th-21st July
Event Objectives of MOH-AMM Scientific Congress
Two years of battling with Covid had put the efforts to tackle other major health problems, such as Non-communicative Diseases (NCDs), on the back burner. To bring the focus back to NCDs, the organizers invited different stakeholders – academics, healthcare professionals, and policymakers – from around the world to share new research findings and insights with the audience as well as deliberate on ways to tackle the challenges.
Concurrently, the organizers were also hopeful that a common platform for knowledge-sharing and idea exchange would greatly empower local communities by enhancing their health-literacy level and have a positive impact on health outcomes.
Lastly, capitalizing on the hybrid event’s ability to connect in-person and virtual attendees, they were hopeful that a common platform will enable participants to reconnect with colleagues as well as make new connections with their international peers.
Challenges Faced by the Organizers
With this set of goals in mind, the organizers were faced with multiple challenges –
- As they were expecting international participants, different payment gateway integrations were required for a smooth and hassle-free registration process.
- Providing an interconnected event to on-site and remote attendees was a major concern for the organizers.
- Lag-free and high-quality live streaming of the sessions was a must for ensuring a seamless event experience.
- The organizers wanted to establish a two-way communication channel between speakers and attendees to make the sessions more interactive and collaborative.
- Lastly, similar to in-person events, they wanted to offer CPD points and e-certificates in the hybrid conference as well.
Solutions Provided for an Engaging and Interactive Hybrid Conference
Custom Landing Page and Event Registrations
First off, a dedicated event landing page was created with custom domain hosting to drive interest and hike up registrations. The landing page offered a sneak peek into the event with the most important details and the right context, such as an overview of the agenda, schedule, the speakers, location, time, and registration fee made available on the page.
The conversion-focused CTA & QR-enabled registration process helped turn interest into action. The organizers received over 700 registrations in the very first week. For faster check-outs and ensuring successful transactions, various payment gateways were integrated into the registration page. Attendees could choose from any one payment method and easily register for the event.
Welcome Lobby
A custom-themed virtual lobby was designed to welcome the attendees to the conference. All the relevant event related information such as programme book, plenary speakers’ list, organizing committee members were made available in the lobby.
An info desk was also placed in the lobby. Attendees could get in touch with the organizing committee members from the info desk.
The lobby also served as a navigation point to different spaces across the platform. Virtual attendees could simply bookmark the lobby and from there visit all the spaces.
Exhibition Wall & Exhibitor Booths
The exhibitor wall displayed all the booths in the platform. Attendees could visit specific exhibitor booths by clicking on the banner.
Exhibitors were given total freedom to change and modify the look and feel of the booth to match it with their brand guidelines. Furthermore, they were allowed to upload product videos, and documents and add booth representatives to address queries from visitors.
Each booth was equipped with a meeting scheduler and direct chat options. Any interested visitor could get in touch with the exhibitor’s team and book a meeting instantly. The direct chat feature helped exhibitors connect with the attendees in a more personalized way.
Live Streaming Parallel Sessions in Auditoriums
The three-day hybrid conference had multiple sessions in the agenda.
The Auditoriums served as the main stages for the event. Two conference rooms were incorporated into the platform for hosting parallel sessions. There were around 40 sessions including 5 plenary sessions and 9 symposiums delivered by 40 speakers.
Proceedings from the on-site sessions were streamed live inside the auditoriums. Virtual speakers were enabled to join in via Zoom link. We offered zoom integration support for conducting sessions with on-site speakers and virtual speakers. Delegates from WHO, Imperial College of London, University of Warwick joined in via zoom link and delivered their sessions.
To make the session livelier and engaging for the virtual attendees, a Q&A box was added. The Q&A feature enabled virtual attendees to interact with speakers. They used this opportunity to ask questions, clear doubts, discuss solutions. Closed captions were also available to make the sessions more inclusive and accessible to overseas attendees.
E-Poster Presentations:
In any academic conference, poster presentations are crucial. Attendees look forward to this opportunity for sharing their latest research with their peers and receive feedback from them. The organizers of MOH-AMM wanted to offer the same opportunity to remote attendees. They wanted to enable virtual participants to submit their posters and view other posters as well.
They received a whopping 221 poster submissions and were initially concerned about how virtual poster presentations would roll out during the event. But Samaaro’s user-friendly UI made it as easy as possible. Moreover, clear guidelines were laid out to remove any confusion on the day of the event.
Our team designed a separate space for poster presentations. The look and feel of poster boards for in-person conferences were retained. Attendees were allowed view and save the posters in virtual swag bags for visiting later. They were also allowed to download the posters.
Results
- The event received 870 registrations from around the world.
- A total of 196 posters were submitted and 337documents were downloaded during the event.
- 128 connections were made during the three-day conference.
Conclusion
We hope that the hybrid conference case study has offered you some actionable insights that you can utilize in your next event. For more in-depth discussion and suggestions, get in touch with us for an expert chat. Samaaro is an award-winning virtual events platform helping clients host successful virtual and hybrid events and reach their business goals. Book a free personalized demo tour today.
Client Feedback
“We were extremely pleased with the experience we had with Samaaro’s virtual event platform. The whole platform was customized according to our needs and the sessions were engaging with various games, polls and quizzes. The event was distinguished by the exhibition booths and data analytics dashboard, which helped us generate ROI. Thank you Samaaro, for helping us host an important yet insightful event. “
MSOHNS Annual Congress– A Hybrid Medical Conference
MSOHNS Annual Congress– A Hybrid Medical Conference
The Malaysian Society of Otorhinolaryngology and Head-Neck Surgeons (MSO-HNS) is the representative body of ENT surgeons of Malaysia. As a representative body, the MSO-HNS also organizes various international congresses and conferences. Their 42nd Annual General Meeting organized alongside the 14th Malaysian General ORL-HNS Congress was hosted on Samaaro from 16th-18th June.
MSOHNS executive committee knew they needed a virtual events platform that was in synch with their event objectives. They saw added benefits in a hybrid approach. For one, they could reach the persons who couldn’t have travelled to the physical venue. Secondly, they could extend the event duration by keeping the platform live even after the physical event was over. Thirdly, integrating newer event tech solutions would allow them to offer a positive attendee experience and help in attendee retention for their future events.
The three-day hybrid conference drew in over 400 medical professionals across the globe. In this case study, we’ll take you through the challenges the organizer was facing and the solutions we provided.
Project Info:
Organizer: MSOHNS
Category: Hybrid Medical Conference
Date: 16th -18th June
About the Client:
The prestigious institution has been serving as the sole voice of ENT surgeons in national medical conferences and international forums for over two decades. The society also conducts annual health camps in various parts of Malaysia enabling the rural population to enjoy the benefits of ENT treatment.
Challenges & Objectives:
Their team expected to come across a set of challenges while preparing for the hybrid events such as –
- Due to its very nature, hybrid conferences demand meticulous planning for both the physical and virtual experience. The first roadblock for them was to find the right platform that would offer an engaging event experience to the virtual attendees.
- To keep the attendees engaged in virtual sessions, interactive virtual conference rooms with engagement features were required.
- Making the papers, and poster presentations available for the remote attendees in one place.
MSOHNS executive committee also had a few clear objectives that they wanted to achieve.
- Maintaining MSOHNS’ reputation as the leading voice of ENT surgeons in Malaysia
- Creating an academic milieu of knowledge-sharing and idea exchange.
- Giving the attendees an opportunity to learn from others’ practical experiences in the field.
- Adding value to the sponsors by giving them enough brand exposure and helping them generate leads.
- Lastly, a platform for medical community to come together and fraternize with each other.
Solutions:
We closely collaborated with the client on every aspect and helped them achieve their goals. Let’s deep dive into the solutions we provided.
1. Animated Welcome Lobby
Welcome lounge is the first place where attendees land after logging in. So, it’s the first impression that attendees have of the event.
For that purpose, a beautifully designed animated lobby was built to set the tone of the conference. The lobby included dedicated spaces for showcasing sponsors’ banners.
All the necessary information regarding the event including the welcome booklet and newsletters was also available in the lobby. Furthermore, an info desk was placed in the lobby. Attendees could get in touch with the organizers for event-related queries anytime
2. Exhibition Wall & Exhibitor Booths
MSOHNS opted for tiered sponsoring. As per their request, four sponsorship slabs – Diamond, Gold, Silver, and Bronze, were added to the exhibitor wall. The event included 19 exhibitors including pharmaceutical giants such as GSK, Proctor & Gamble, and others. Attendees could visit specific exhibitor booths by clicking on the banner.
Exhibitors were given full control of their booths. They could customize the booth design and colors, and change the look and feel of the booth to match it with their brand image. Furthermore, they were allowed to upload product videos, and documents and add booth representatives to meet with the queries from visitors.
Each booth was equipped with a meeting scheduler and direct chat options. Any interested visitor could get in touch with the exhibitor’s team and book a meeting instantly. The direct chat feature helped exhibitors connect with the attendees in a more personalized way.
3. Conference Hall
The conference hall or the auditorium served as the main stage for the event. The live sessions were being streamed in the conference hall. Organizers could push a session live from the admin dashboard from the backend.
To enable remote attendees to ask questions, a Q&A box was added in the auditorium. This helped virtual participants get in touch with the speakers, ask questions, and clear doubts. Moderators were given full control of sorting and filtering the questions.
4. Poster Presentations:
We incorporated an e-poster wall for virtual attendees to check the thesis and posters selected by the organizing committee. The e-poster wall opened the doors for those who were not able to physically come to the venue and present their papers.
5. Virtual Photobooth
A virtual photobooth with custom frames was also available for the attendees to click pictures and share on social media platforms.
Results
- The event received 450+ registrations from around the world.
- A total of 215 posters were submitted and 194 documents were downloaded during the event.
- 90 connections were made during the three-day conference.
Conclusion
We hope that the hybrid conference case study has offered you some actionable insights that you can utilize in your next event. For more in-depth discussion and suggestions, get in touch with us for an expert chat. Samaaro is an award-winning virtual events platform helping clients host successful virtual and hybrid events and reach their business goals. Book a free personalized demo tour today.
Prague World Health Congress
Prague World Health Congress
Prague World Health Congress was hosted to facilitate information exchange in the area of TCIM, and to establish a safe space for communication with EBM in a fully interactive 3D environment.
Project Info:
Client: ITCIM
Category: Virtual Exhibition
Date: 10th -12th September
Challenges
- The client required a highly personalised yet very intuitive virtual exhibition platform to host their event.
- Another challenge was that the event was hosted in multiple languages, and hence the platform was required to be multilingual.
Solutions
A highly customized platform was created as per the client’s requirements, especially the lobby, which showcased all the brandings and sponsors of the event.
Multilingual conference hall was set up with features such as live polls, Q&As and pre-recorded sessions for three days.
A Poster Hall was available where all the different poster presentations were displayed. A custom chat feature was also available to enable the audiences to interact with the sponsors.
Each Exhibitor Booth contained various features like the product gallery, product finder, meeting scheduler and resource centre, to help the exhibitors convert as many visitors as possible.
Language based chat rooms were also available to help the attendees interact and network with each other.
Results
- The event got 1000+ registrations from all over the world
- The platform was highly intuitive which enabled people to navigate across different spaces, and make use of all the features.
- 2000+ resources downloaded, viewed and shared.
- The poster hall, in particular, received very high interaction.
- The event received a high engagement rate of 78%.
We have outperformed the benchmark at World Health Congress event
- Delivered 50% increase in the no. of attendees
- The overall event engagement was 40%. higher during the event
- The event ROI was 60% more than usual
Client Feedback
“We required a highly customized virtual exhibition platform, and we received just that. Our exhibitors were also very happy because of all of the great analytics generated in the backend. Looking forward to hosting more events on Samaaro.”
–ITCIM
Smart Meter Summit Case Study
Smart Meter Summit Case Study
In the last few years, Power Distribution Sector worldwide has started utilizing the smart metering technology to one, improve the operational efficiency of the Distribution Companies and two, to provide better cost-effective services to consumers. Organized by Aayera on Samaaro, the second edition of Smart Meter Summit focused on the practical usage of smart metering system in India.
The organizers wanted to provide the right platform for key stakeholders to deliberate on the smart metering requirements and opportunities in India. Global solution providers were invited to showcase their products and services in this exclusive forum. Panel discussions were held with industry players, experts and business leaders to discuss the future of smart metering in India and the market prospect of the same.
Info:
Client: Aayera
Category: Virtual Summit
Date: 24-25th March
Challenges:
The client wanted to facilitate conversations between the speakers and the attendees. Hence, a lot of interactive features were needed.
Solutions:
A virtual lobby was designed highlighting the all the sponsors. Primary resources such as downloadable booklets, agendas and event details were made available alongside the info desk. Furthermore, a personalized resource bag was made available for each attendee..
Keynote addresses, panel discussions were hosted in the auditorium. Attendees could participate in Q&A sessions and converse with the speakers directly.
Exhibitors were enabled to design the booth as per their brand guidelines. This ensured better brand visibility and increased brand awareness among participants. Furthermore, they were allowed to book meetings with potential leads and keep track of their session performance from the exhibitor dashboard.
Agenda specific meeting room was made available to attendees for discussion around a specific topic. Furthermore, attendees could also take part in discussion happening in the networking lounge and grow professional network.
Result:
The event ended on a high note. A high engagement rate was noticeable throughout the event.
Virtual Exhibition – Property Management Company
Property Management Company is based in Bangalore and offers end-to-end property management services, including tenant search & management, property upkeep, rent collection, legal agreements, and more.
Industry
Real Estate Management Company
Solutions Used
Project Gallery and Project Finder
We had a good experience with Samaaro. The team demonstrated extensive knowledge about event organization and seamlessly guided us through the entire process. Highly recommended for future-forward event experiences.
– Property Management Company
Client Challenges:
A well-known property management company based in Bangalore, wanted to organize an online exhibition with the aim of attracting overseas clients to invest in properties across India. Despite being new to the virtual exhibition concept, they had a general idea of their platform requirements. Their primary focus was to effectively showcase properties from elite builders within various cities given their extensive property portfolio, it was imperative for this company to offer comprehensive information and a seamless browsing experience to their prospective customers. Furthermore, they faced the challenge of ensuring user-friendly navigation and desired to create an interactive viewing experience for potential clients.
Samaaro’s Personalized Solutions:
The collaboration between the property management company and Samaaro, an award-winning event technology platform, yielded innovative solutions tailored to the distinct requirements of the Property Management Company. Among the various features offered by Samaaro, the “Project Finder” and “Project Gallery” stood out as the two most important ones. Let’s explore these features from the perspectives of
- Exhibitors – Setting Up
- Attendees – Results Generated
Project Gallery:
Exhibitor’s Perspective
From the exhibitor’s point of view, the Project Gallery feature within Samaaro’s platform was a game-changer in showcasing their properties and capturing the attention of potential buyers. This feature provided exhibitors with a comprehensive and visually captivating platform to present their projects.
- Setting Up: Within the exhibitor dashboard, in project gallery they had the opportunity to create a stunning display of their properties. They could upload 3D walkthrough videos, images, brochures, floor plans, and detailed descriptions of each project. The Project Gallery not only allowed exhibitors to showcase the visual aspects of their properties but also provided a space to include essential details. Exhibitors could input information such as project name, city, zone, price, location, RERA compliance details, and completion date.
- Brand Personalization: Additionally, exhibitors could customize their booth’s branding within the Project Gallery. They could choose colors, themes, and upload banners to create a cohesive and visually appealing representation of their brand. This level of customization helped exhibitors to stand out in the virtual exhibition hall and leave a lasting impression on attendees.
Attendee’s Perspective – Results Generated
For attendees, the Project Gallery within Samaaro’s platform was a treasure trove of properties waiting to be explored. It provided a user-friendly and visually engaging interface, making it effortless for attendees to browse through a wide range of properties resulting in lead generation for exhibitors.
- Engagement: Within the Project Gallery, attendees could access detailed information about each property. They could view 3D walkthrough videos, images, brochures, floor plans, and descriptions, allowing them to virtually explore the properties from the comfort of their own homes. This immersive experience provided a realistic understanding of the properties and helped attendees to visualize their potential future homes or investments.
- Informed Decision Making: The Project Gallery’s comprehensive information allowed attendees to make informed decisions. They could review essential details such as project name, city, zone, price, location, RERA compliance details, and completion date. This transparency empowered attendees to evaluate properties based on their specific criteria and preferences.
- Lead Generation: Moreover, the Project Gallery offered a seamless interaction opportunity between attendees and exhibitors. Attendees could schedule meetings with exhibitors directly from the Project Gallery, expressing their interest in specific properties and seeking additional information. This streamlined communication ensured that attendees could engage with exhibitors and receive personalized guidance during their property exploration journey.
Overall, the Project Gallery feature served as a bridge between exhibitors and attendees. It provided exhibitors with a powerful platform to showcase their properties and capture the attention of potential buyers. Simultaneously, it offered attendees a visually engaging and informative space to explore properties, make informed decisions, and connect directly with exhibitors to further their property inquiries.
Project Finder:
Exhibitor’s Perspective
From the perspective of exhibitors, the Project Finder feature offered by Samaaro proved to be a valuable tool for showcasing their properties to a wide audience.
- Setting Up: The Project Finder feature offered by Samaaro was a smart tool that automatically populated project details from the Project Gallery. This eliminated the need for exhibitors to manually enter the same information again. Attendees could easily discover and explore properties using the dynamic filter system, which generated filters based on the comprehensive details provided by exhibitors. This streamlined process saved exhibitors time and enhanced the visibility of their properties to potential attendees.
Attendee’s Perspective – Results Generated
For attendees, the Project Finder feature became a reliable companion in their search for the perfect property.
- User Friendly: As attendees entered the Project Finder section, they were greeted with a user-friendly interface that streamlined their search for the perfect property.
- Refined Search: With the dynamic filter system in place, attendees could easily refine their search based on specific criteria. They could select their preferred city, such as Pune, and further narrow down their options by choosing the desired zone, number of BHK units, and price range. Each selection dynamically adjusted the available options, ensuring that attendees were presented with properties that met their specific preferences.
- Quality Leads: Once the filters were applied, the Project Finder swiftly generated a curated list of properties that matched the attendee’s criteria. Attendees could explore each property in detail, gaining access to 3D walkthrough videos, images, floor plans, and descriptions. This comprehensive information allowed them to evaluate the features, amenities, and pricing of the properties they were interested in.
By utilizing the Project Finder, attendees could efficiently navigate through the virtual exhibition hall, focusing their attention on properties that aligned with their needs and preferences. The feature saved them time and effort by eliminating the need to manually search through numerous properties that may not be relevant.
Event Gallery – Project Finder and Project Gallery
Other Samaaro Solutions Used:
1. Main Admin Dashboard:
The admin dashboard proved immensely helpful for effectively managing and monitoring their exhibition. This dashboard offered numerous features, including an overview section that provided key metrics to track attendee engagement and evaluate event performance.
- The user data section offered valuable analytics, such as registration trends and attendee movement patterns, enabling optimized marketing strategies for future.
- The resource centre acted as a centralized platform for tracking footfall and exhibit popularity.
- Additionally, the ability to create a customized landing page and send notifications during the exhibition allowed for a personalized and engaging experience for attendees.
Overall, Samaaro’s main admin dashboard streamlined event management, enhanced attendee experiences, and optimized engagement, providing the company with valuable insights and centralized communication channels for a successful exhibition.
2. Exhibitor Dashboard
The result of implementing the exhibitor dashboard was a more efficient and effective exhibition experience for exhibitors.
- Customization options allowed exhibitors to personalize their booths, creating a unique and visually appealing representation of their products or services.
- Analytics tools provided valuable insights into visitor engagement, allowing exhibitors to track attendance, visitor information, and resource engagement, empowering them to make data-driven decisions.
- Scheduled meetings and query management features streamlined communication and organization, ensuring that exhibitors could effectively follow up with potential clients.
- Project Gallery feature showcased property projects in a detailed and interactive manner, facilitating client engagement and increasing the likelihood of attracting potential investors.
Overall, the exhibitor dashboard enhanced exhibitors’ ability to showcase their offerings, engage with visitors, and generate meaningful connections, leading to a successful exhibition and increased opportunities for business growth.
3. Attendee Platform
The primary objective of this event was to attract potential investors to explore and invest in various properties across India. In order to achieve this goal, the platform was designed to be simple and accessible to a wide range of audiences. Emphasizing clarity, and simplicity, the platform aimed to provide a seamless experience for all users.
Lead Generation
- For attendees, the Project Gallery provided comprehensive information about listed properties, allowing them to make well-informed decisions and engage directly with builders.
- The resource center served as a valuable source of information, empowering attendees to access relevant videos and documents, increasing their knowledge and understanding.
- The Help Centre offered convenient assistance and support, facilitating real-time chat with the support team and scheduling meetings with exhibitors, ensuring a seamless and personalized experience.
- The auditorium feature enhanced attendee engagement through curated agendas, speaker profiles, interactive elements like emoji reactions, and the opportunity to ask questions, creating an enriching and interactive session environment.
Overall, the results of the exhibition hall and digital booths were an immersive and interactive exhibition experience for attendees, empowering them with comprehensive property information, convenient support, and engaging session environments.
Networking
The user profile and networking features resulted in seamless communication, enhanced networking opportunities, and convenient navigation for attendees.
- Each attendee had a profile page displaying their contact information, connections, and wishlisted items.
- The platform facilitated real-time conversations and allowed attendees to send connection requests.
- Access to all booths was conveniently available, streamlining navigation.
Overall, these features fostered effective networking, improved engagement, and provided a user-friendly experience for attendees.
Event Gallery
Results:
The implementation of an event technology platform for an virtual exhibition yielded impressive results, including:
Projects Viewed: A collective count of over 500+ property views were achieved by combining the viewings across all the booths.
Connections Made: Over 90+ connections were established between participants at the event.
Digital Booths: The event included a selection of 15+ digital booths, each showcasing different builders and their offerings.
Leads Generated: The event successfully generated more than 800+ potential leads for the participants.
Number of Attendees: The event had an impressive turnout with over 550+ individuals in attendance.
Conclusion:
In conclusion, the property management company, successfully organized a virtual exhibition with the assistance of Samaaro, an award-winning event technology platform. Despite being new to virtual exhibitions, they could effectively showcased property details from various cities and locations, offering a seamless browsing experience to prospective clients. Samaaro’s features, including the Project Finder and Project Gallery, played a vital role in attracting clients and facilitating interactive engagement with exhibitors. The platform’s simplicity and accessibility, coupled with various features ensured a successful exhibition that met the objective of attracting potential investors to explore and invest in properties across India.
Are you ready to transform your next event? Discover how Samaaro’s cutting-edge event technology platform can enhance engagement, streamline attendance tracking, and boost sponsor engagement. Contact us today to learn more and schedule a demo.
Waterways Conclave 2022 – Hybrid Summit
Waterways Conclave 2022 – Hybrid Summit
Organized by the Ministry of Ports , Shipping and Waterways (India) along with the Inland Waterways Authority of India, the two-day hybrid event focused on the optimum use of regional waterways in the Northeast region. The event witnessed active collaboration between India and its neighbouring countries on inland water transportation and maritime relations.
Project Info:
Event Name- Waterways Conclave
Event Type- Hybrid Summit
Client– Ministry of Ports , Shipping and Waterways (India)
Date– April 11-12, 2022
Challenges-
The event was going to be participated by some top delegates and bureaucrats. Hence the client wanted a platform that’s easy-to-use and engaging.
Solutions-
A customized welcome lobby with all the brandings and sponsors of the event was created. The platform also consisted of a navigation bar which helped the attendees in navigating through the platform.
Two conference halls were created as per the requirements, named Brahmaputra & Barak. Each of these conference halls consisted of features like Live Chat and Live Reactions to add engagement and interactivity to the event.
A photobooth was available from where attendees could click selfies with the client’s branding in the frame. The attendees had the option of downloading the selfies or sharing it on social media platforms.
Lastly, a feedback form was available from where attendees could give their genuine feedback regarding the event.
Results
- More than forty national and international companies, stakeholders, industry leaders, and policymakers participated in the conclave
- The event received nearly 1500 registrations.
- The client was elated with the platform, which managed to engage the attendees.
