Samaaro + Your CRM: Zero Integration Fee for Annual Sign-Ups Until 30 June, 2025
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Event Marketing Platform
Choose the plan that fits your
event program
Samaaro scales with your team for branded events and revenue programs. Unlimited events, registrations, and dedicated support on every plan.
Two plans. One platform. Built for how you run events.
Unlimited events
Unlimited registration
Unlimited emails
Dedicated Success Manager
GROWTH
Starter plan
Hosted Events Execution
For marketing teams scaling branded events with automation and flawless on-site execution.
Includes:
In-person, online events & webinars, all in one platform
Branded event websites, registration & ticketing
Audience segmentation, email campaigns & CRM sync
QR check-in, badges, walk-ins & multi-zone dashboards
Registration, attendance & feedback reporting
SCALE
Full GTM plan
Event-Led Revenue Programs
For GTM teams running events as a pipeline motion with sales accountability, governance, and ROI traceability.
Everything in growth, plus:
Sales rep assignment, ownership dashboards & collateral hub
Manual + AI business card lead capture with CRM sync
Role-based access controls, audit logs & dashboard governance
Sales engagement reporting & CRM sync health monitoring
Leadership snapshot dashboards for stakeholder visibility
Every plan comes with these essentials
No add-ons, no surprises. The foundations your program needs from day one.
White-Labelled Solution
Your domain, your branding, your event pages
Onsite Software
QR check-in, badging, kiosks and offline mode
CRM Integration
Two-way sync for contact data and enrichment
Dedicated Customer Success Manager
CSM for onboarding, training, and ongoing support
Online Events & Webinars
Host online events and webinars using your preferred webinar platform
Business Reviews
Monthly & quarterly reviews tied to your goals
Built for marketing teams running scalable event programs
Field marketing and demand gen teams
Companies driving pipeline from events
Teams accountable for event ROI
Organizations scaling events globally
Teams managing 10+ events per year
Compare every capability, side by side
Growth
Scale
01
Event Activation & Experience
12 Features
Build branded, responsive event sites with custom sections like
agenda
& speakers.
Event Website Builder
Customize URLs, meta tags, and page structure for discoverability
and
brand consistency.
Event Page Branding & Discoverability
On-brand registration and RSVP experiences with configurable forms
and
data capture.
Branded Registration & RSVP Pages
Free or paid tickets, public/private access, group registrations,
and
ticket-specific forms.
Ticketing & Registration Rules
Invite-only, open, or approval-based registration flows to control
event attendance.
RSVP & Approval Workflows
Speaker profiles and structured agendas, including multi-day and
multi-hall formats.
Speaker & Agenda Publishing
Automate emails across invite, RSVP, confirmation, reminders,
updates,
and follow-ups.
Guest Journey Communications
Track RSVP status, confirmations, check-ins, re-sends, and attendee
movement.
Guest Journey Tracking
Collect feedback using branded forms, automated distribution, and
real-time analytics.
Post-Event Feedback Manager
Schedule emails in advance and track opens, clicks, and engagement
at
the event level.
Communication Scheduling & Performance
Track registration sources using affiliate links and UTMs to
identify
top channels.
Source & Affiliate Tracking
Registration, RSVP, attendance, and communication performance
reports.
Event Performance Reporting
02
On-site Operations
14 Features
Centralized dashboards to manage real-time check-ins and on-ground
flow.
Reception Check-in Dashboards
Multiple dashboards for different zones, halls, or entry points.
Multi-Zone Reception Setup
Fast, contactless check-ins using QR codes for each registered
attendee.
QR Code Check-in
Search and check in attendees using profile details when QR is
unavailable.
Manual Attendee Check-in
Control access to areas, sessions, or zones based on ticket type or
guest attributes.
Access Control by Ticket & Profile
Attendees save tickets and QR codes to Apple Wallet and Google
Wallet.
Digital Wallet Passes
Register walk-in attendees on-site and instantly bring them into
the
flow.
On-Site Walk-in Registration
Branded, personalized badges with attendee and ticket-level
details.
Custom Badge Design
Different badge layouts and formats based on ticket types or guest
categories.
Ticket-Based Badging
Downloadable mobile badges sent before the event for smoother
entry.
Pre-Event Digital Badges
Automatically trigger badge printing upon successful check-in.
Automated Badge Printing
Track food distribution, kit handovers, and giveaways against
attendee
check-ins.
Food & Giveaway Tracking
Check-ins, no-shows, entry times, and on-ground attendance
patterns.
On-Ground Attendance Reports
Instantly register and verify attendees using AI-powered business
card
scanning.
AI-Based On-Site Registration
03
Online events & webinars
6 Features
Host fully managed online events and webinars directly from Samaaro , with registration, reminders, attendance tracking, and post-event reporting all in one place
Online events & webinars
Connect Zoom, Microsoft Teams, or any other webinar tool your team already uses. No platform lock-in , Samaaro manages the event layer while your preferred tool handles the stream
Works with your existing webinar platform
Each registrant receives a personalized, one-use join link tied to their registration. Prevents unauthorized access and enables accurate per-attendee tracking throughout the session
Unique attendee join link
Pre-event reminder sequences automatically include each registrant's unique join link. Delivered across email and WhatsApp at configurable intervals , no manual resending needed
Automated email reminders with join link
Track who joined, when they joined, and how long they stayed. Attendance and engagement data flows into your event dashboard alongside registration metrics, giving you a complete view of audience intent.
Session attendance & engagement tracking
Attendance and engagement data syncs automatically to Salesforce, HubSpot, or your connected CRM after the session ends , enabling sales follow-up without manual exports or data cleanup.
Post-webinar CRM sync
04
Audience & Campaign Management
14 Features
Track attendees via open registration or imported lists.
Attendee Tracking & Imports
Track attribution using UTM parameters across event links.
UTM Attribution Tracking
Send essential emails for invite and updates.
Essential Guest Communications
Manage audiences from registrations, RSVPs, uploads, and CRM-synced
contacts.
Event Audience Manager
Segment by event participation, ticket type, RSVP status,
geography,
and more.
Audience Segmentation & Filters
Contact profiles with event history, participation status, and
engagement context.
Unified Contact Profiles
Create, store, and reuse branded templates for invites, reminders,
and
follow-ups.
Email Template Library
One-time or scheduled email campaigns to selected audiences.
Event Email Campaigns
Manage opt-ins, opt-outs, and preferences for compliant outreach.
Communication Preferences Management
Calendar invites from email workflows to secure attendance.
Event-Linked Calendar Invites
Link campaigns to specific events for contextual messaging.
Event-Linked Campaign Targeting
Email delivery, opens, clicks, and engagement metrics at campaign
and
event level.
Campaign Performance Insights
Import and refresh audience lists from CRM systems.
CRM Audience Sync
Upload, validate, and normalize contact lists for clean
segmentation.
Data Import & Hygiene Tools
05
Sales Enablement
5 Features
Assign sales reps to each event so ownership and follow-ups are
clearly
defined.
Event-Level Sales Ownership
Centralized library of sales orgs and teams for quick event setup.
Sales Organization Library
Dashboards for reps to track leads captured and activity per event.
Sales Team Dashboards
Centralize decks, brochures, and collateral for reps to access
on-ground.
Centralized Sales Collateral Library
Share event objectives, booth details, and talking points in the
sales
dashboard.
Event & Booth Briefing Hub
06
Field Event Lead Capture
3 Features
Capture lead details and notes during on-ground interactions.
Manual Lead Capture
Scan individual cards or small batches and auto-extract key fields
instantly.
AI Business Card Scanning
Push captured leads and notes into your CRM for clean follow-up.
CRM Lead & Notes Sync
07
Reports & Analytics
10 Features
Track leads captured by event and sales rep.
Lead Capture Summary
View UTM-based source attribution for events.
Attribution Summary (UTM)
Download lead lists for follow-up and CRM cleanup.
Data Exports (CSV / Excel)
Real-time view of registrations and RSVPs for hosted events.
Registration & RSVP Summary
Track movement across RSVP, confirmed, and check-in.
Attendee Funnel Analytics
Checked-in vs not-checked-in counts during the event.
Check-in & No-Show Insights
Analyze feedback responses collected via Feedback Manager.
Feedback Insights
Track sales engagement and meeting outcomes.
Sales Engagement Summary
Monitor CRM sync reliability and failures for high-volume programs.
CRM Sync Health Monitoring
Program-ready view combining event outcomes + sales activity for
stakeholders.
Leadership Snapshot
08
Governance & Controls
3 Features
Role-based access so reps see only assigned events and attendees.
Sales Dashboard Access Controls
Audit trail of admin actions for accountability and security
reviews.
Admin Activity Audit Logs
Control who can see which events, dashboards, and attendee data.
Role-Based Access Management
09
Enablement & Success
5 Features
Guided setup for lead capture workflows and CRM sync basics.
Standard Onboarding
Guides, FAQs, and troubleshooting resources.
Help Center Access
Guided setup for hosted event execution workflows.
Hosted Event Implementation Support
Strategic support for program rollout, adoption, and outcomes.
Dedicated Customer Success Manager
Periodic reviews tied to usage, outcomes, and ROI expectations.
Business Reviews
Extend your platform as your program grows
Available with any plan. Add capabilities as your event program scales.
Branded Event Websites
Custom brand templates
Pre-built layouts
Consistent design
Advanced Form Logic
Conditional branching
Dynamic field visibility
Ticket-specific forms
Attendee Mobile App
White-labeled branding
Push notifications
Offline access
Networking Hub
1:1 meeting scheduling
Smart matchmaking
Networking analytics
Budget Planner
Spend tracking
Cost per attendee
Budget vs actual
Travel & Itinerary
Guest travel details
Hotel coordination
Itinerary sharing
Sponsors' Lead Capture
Sponsor dashboards
QR and card scanning
Real-time lead export
Organiser SSO
Single sign-on
Identity provider sync
Role-based enforcement
Attendee SSO
IdP-gated registration
Private event access
Seamless login
Need something custom? Talk to our team about tailored add-ons for your program.
Plugs into the stack you already run
Built to meet your IT and compliance requirements
GDPR
compliant
ISO 27001:2022
certified
SSO / SAML
supported
PCI DSS
level 1
CCPA/CPRA
compliant
DATA RESIDENCY
global & local
Visit trust center for full security documentation→
RESULTS
What marketing teams
achieve on Samaaro
60%
Reduction in event setup time
16,000+
Events managed across 40+ countries
<2 Months
Time to ROI, per G2 & Capterra reviews
<30 Days to go live
Dedicated onboarding with a named manager.
Not sure which plan is right?
Let’s figure it out together. In 30 minutes, we’ll understand your program
and recommend the right plan with a clear pricing estimate.
30-minute session
Personalised walkthrough
Pricing estimate included
Questions teams ask
before choosing a plan
Can’t find what you’re looking for? Our team is happy to walk you through any specifics during a quick call.
What factors determine which plan is right for my team?
The right plan depends on how your team uses events. If you’re running marketing-hosted events and need consistent execution, Growth is your starting point. If events are a pipeline motion with sales accountability, CRM sync requirements, and leadership reporting needs, Scale is the fit.
Do I need a demo to understand pricing?
Yes. A 30-minute conversation helps us understand your event program, team structure, and goals — so we can recommend the right plan and provide an accurate estimate. No generic pitch decks, just what matters to your team.
Is there a free trial or proof-of-concept?
We offer guided proof-of-concept periods for enterprise teams to validate that the platform meets their requirements before committing.
What's included in every plan by default?
Every Samaaro plan includes unlimited events, unlimited registrations, unlimited email communications, a white-labelled setup on your own domain, on-site check-in and badging software, native CRM integration, dedicated 24×7 support, and ISO 27001 certified security.
Can I add capabilities like networking, attendee apps, or custom workflows later?
Yes. Samaaro offers a library of add-ons — including a networking hub, branded attendee apps, advanced form logic, budget planners, and custom workflow automations — that can be layered on top of either plan as your program evolves.
How does Samaaro integrate with my existing CRM and marketing stack?
Samaaro natively integrates with Salesforce, HubSpot, Marketo, Eloqua, Microsoft Dynamics 365, Snowflake, and 50+ other tools. Event data — registrations, attendance, engagement, leads — syncs automatically to your CRM. No CSV exports, no manual steps.
