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Stay on Top of Every Event Expense with an Event Budget Planner
Plan, track, and analyze event budgets in real-time, ensuring financial control, compliance, and zero overspending.
Up to 25% cost savings
By tracking planned vs. actual spends and controlling overspending early.
50% faster approvals
With built-in multi-level workflows that keep finance, procurement, and event teams aligned.
100% transparency & compliance
via audit trails, role-based access, and detailed approval histories.
3x faster financial decisions
With real-time variance analysis and exportable reports giving instant budget clarity.
Smarter event budgeting. All-in-one place.
Streamline your financial planning with structured, real-time
controls that keep your events on track and within budget.
controls that keep your events on track and within budget.
Centralized budget planning
Organize all expenses under categories, sub-categories, and vendors in a single dashboard.
Pre-approved budget combinations
Control which vendor–category pairs are valid, ensuring compliance with finance rules.
Planned vs Actual expense tracking
Compare budgets with real expenses and monitor variances instantly.
Real-Time variance analysis
Get alerts on overspending and insights into where budgets are being stretched.
Detailed expense logging
Record actual spends with invoices, notes, and timestamps for every approved line item.
Exportable reports
Generate structured summaries, variance reports, and vendor-level spend data for easy sharing.
Samaaro makes the whole event management process easy. The platform has everything you need to manage an event - from ticketing to landing page creation and automated communication. In addition, the customer support was nothing short of incredible. The Samaaro team stood out with an almost instant response, helping us navigate the tool's usage without any challenges.
Multi-level approval workflow
Submit planned expenses for Super Admin
review before finalizing.
Rejection & resubmission
management
Correct and resubmit rejected budget requests
without duplication.
Role-based access & controls
Define permissions for Super Admins and
Event Admins to safeguard data integrity.
Audit trail & history logs
Maintain a full record of actions for compliance
and financial audit requirements.
Turn event budgets into actionable insights
Turn event budgets into actionable insights
Export budget reports, variance analyses, and expense logs into shareable formats, so finance, procurement, and event teams can work on the same data without silos or manual duplication.
What you’ll want to explore next
RSVP & guest list
management
Link budgets to RSVP and guest
flows for accurate cost-per-attendee insights.
flows for accurate cost-per-attendee insights.
Event check-in &
badge printing
Track budget allocations against on-
site execution for a full cost-to-impact view.
Event analytics &
reporting
Pair budget reports with
performance analytics to measure
true ROI of every spend.
FAQs – Event budget planner
1. How does the Event Budget Planner help avoid overspending?
By comparing planned vs. actual expenses in real-time, with variance alerts that flag overspending before it happens.
2. Can I enforce compliance with finance policies?
Yes. You can define pre-approved vendor–category combinations, and all expenses pass through a multi-level approval workflow.
3. Is it possible to track and log invoices?
Absolutely. You can attach invoices, notes, and timestamps to every expense entry, creating a complete financial record.
4. Can different team members have different access levels?
Yes. With role-based permissions, Super Admins and Event Admins have distinct access rights to maintain accountability.
5. Can I generate reports for audits?
Yes. You can export detailed budget summaries, vendor spends, and variance reports to support audits and financial reviews.
