Streamlining Event Registration and Badge Printing with POS Machine 

The procedures for registration and badge printing typically offer the first impression for an event. Modernizing the entire registration and badge printing process are point of sale (POS) machines to make the process easier for event planners and attendees alike. This article outlines 3 ways point of sale systems improve an event’s registration and badge printing experience- on-demand email check-in, QR code check-in and registration. With Samaaro, you can now optimize your events- read on to find out how.  

Spot Check-in Using QR Code

QR codes have become very popular for use in today’s tech world, making them perfect for event registration. Here are the steps to using QR codes and point of sale machines to facilitate a check-in experience. 

• Pre-registration: Attendees pre-register for the event online and receive an email with a confirmation that includes a QR code, similar to the email process.  

• POS Check-in: POS machines that are able to check a QR code from a customer are set up at the event registration and check-in counters or other access points. 

• Quick Check-in: Guests scan their QR code on their phone, or printed pdf confirmation, with the POS system. The system checks their registration in seconds, producing a badge.   

Benefits 

• Not having to physically check-in or use paper is a good thing, and QR codes eliminate the need to print out a confirmation email.  
• The attendee without a QR code can still scan without needing to print it.  
• Attendees are happier at an event when they receive a prompt and easy check-in.  

Spot Check-in Using Email

Spot check-in via e-mail is among the most practical ways to expedite event registration and badge printing. Here is how it works:  

• Pre-Registration – Attendees must pre-register to go to the event online. During this process, attendees provide their contact information, event preferences, and information that may be pertinent.   
• Event Check-in – On the day of the event, attendees arrive at the check-in desk. Rather than showing an actual ticket or QR code, attendees only needed to provide event staff with their registered e-mail address.  
• E-Mail Verification – Staff then enter the attendee’s e-mail address into a point of sale (POS) machine or checking in system to verify against the event registration database.  
• Event Badge Printing – After the event staff verify the e-mail address, the POS machine prints the event badge or ticket providing the attendee access to the event.  

Benefits:

• Less time spent waiting for check-in means a better experience overall.
• Improved precision as a result of a more direct connection to the source data.
• Participants value the ease of having their badges waiting for them at registration.
• POS machines are easier to procure, and organizers can increase/decrease the quantity based on anticipated traffic without burning pockets.

Spot Registration

Spot registration is a must for events when people choose to arrive at the last minute. Once again, point of sale terminals make this quick and easy:  

• On-Site Registration – To promote on-site registration, event organizers will have point of sale devices available at the event.  
• Reader Data Entry – Guests provide staff with their information who then enter into a point-of-sale terminal. This may include name, contact information, and preferences.  
• Event Badge Printing – POS machines print a badge for each guest after their information has been key entered.  

Benefits:

•  Allows guests to participate in the event when it’s convenient for them. 

•  Speeds data entry, decreasing human error probability and attendees. 

•  Allows for a wider audience attendee’s population for organizers to accommodate. 

•  POS machines can also process payment for spot registrations with an app integrated into the POS machine.  

In summary, POS machines can greatly improve the registration and badge printing aspect of event management. The benefits of spot registration, either via e-mail, QR codes, or manual check-in are clear: increased efficiency, better accuracy, and a better experience for everyone involved. Samaaro is the future of event management, start your free trial today!