Not long ago, we found ourselves completely involved in the fast-evolving world of events. But as technology advanced at an unprecedented pace, so did the realm of events. The rise of artificial intelligence (AI) has now taken center stage in the industry, revolutionizing the experience for organizers, speakers, and attendees alike. AI can manage every aspect of the event. It might begin with duties like as booking, ticketing, and determining a target audience. It can also manage a variety of activities throughout the event, such as participation and exit processes. Event organizers can use AI to provide a seamless and trouble-free experience for both guests and organizers.   

Although when speaking of AI in events, the current buzz revolves around AI powered matchmaking, which connects event attendees with shared interests; nevertheless, it is necessary to recognize that AI offers much more than that. Open AI’s ChatGPT, a strong tool for generating event content, is one outstanding example. Chatbots have also emerged as game changers, revolutionizing attendee assistance. Chatbots automate the entire process rather than depending on a team of individuals to address repetitive inquiries. They not only answer frequently asked queries, but they also categorize users based on their roles.   

In essence, artificial intelligence (AI) technology is set to turn events into more immersive and personalized experiences. In this blog, we will delve into ways in which AI may provide valuable support across the event lifecycle, including the planning phase, the ideation process, and post-event activities.  

Project Management

Through numerous functionalities such as call analysis, automatic follow-ups, data insights, and more, Artificial Intelligence (AI) can give essential support in project management at events. AI can extract key insights, identify action items, and capture important details stated during the discussion by analyzing these conversations.

Moving on, it can generate high-level summaries of fundamental points, decisions, and actions discussed during meetings or presentations, allowing project managers to quickly assess vital data without having to read through the entire content. AI algorithms can give actionable information, such as highlighting attendee sentiment, preferences, or areas for improvement, allowing project managers to make informed event planning decisions.

Choosing A Topic

Hosting events on trendy and current issues that captivate everyone’s attention is a desirable goal for many. However, deciding on the best topic to write about might be difficult. This is where Artificial Intelligence (AI) can come in handy. AI can search social media networks like Twitter and LinkedIn for threads or debates that are generating a lot of participation and attention. The number of likes, comments, and shares on these threads, as well as their relation to the event’s theme, can be analyzed by AI algorithms.

Additionally, AI-powered technologies may analyze and collect input from a variety of sources, including surveys, social media platforms, online forums, and feedback forms. These comments can be collected and organized in spreadsheets for further examination. Relevant keywords, sentiment, and other data can be extracted allowing event organizers to gain valuable insights.

Session Ideation

AI models, such as OpenAI, can be used to help in session ideation for any event by providing prompts for subjects, content goals, writing styles, and more. AI may assist in determining the goals and objectives for each session. It can, for example, benefit in choosing whether a session’s goal is to educate, entertain, inspire, or generate conversation. In terms of session structure, AI can help develop the format and organisation of the session. It can advise on the best duration, order of activities, and balance of presentations, discussions, and interactive aspects.

AI can help you determine the best writing style and tone for session materials including presentation slides, handouts, and promotional text. This combination between human expertise and AI aid allows for the design of interesting and effective sessions that resonate with participants and contribute to the event’s overall success.

Speaker Selection

AI may help with speaker selection for any event by extracting YouTube transcripts, analyzing speech coherence, summarising key topics, and determining the acceptability of speakers. For example, AI can obtain a written representation of the speaker’s presentation or discussion by analyzing the spoken content. AI can provide automatic summaries of the speaker’s important points, emphasizing the key takeaways from their lectures. This can let event organizers swiftly assess and compare the material of different speakers, easing the decision-making process.

AI can also analyze a possible speaker’s internet presence, social media involvement, and industry reputation, which speeds up the speaker selection process, ensures the selection of engaging and informed speakers, and contributes to a successful and impactful event.

Collecting Feedback

Event companies frequently face the difficulty of making sense of the massive amounts of data generated by events. However, the incorporation of AI techniques makes collecting and analyzing feedback significantly easier. AI solutions can help automate the collection of feedback data and organize it in a spreadsheet-style for easy analysis. These solutions go beyond simple data collection by allowing event organizers to ask specific questions, refine data, and derive deeper insights.

Furthermore, AI-powered solutions such as ChatGPT may effectively summarise feedback data, providing the essential findings in a simple and simply digestible list. Event organizers may improve future events by integrating AI technology to streamline feedback collecting, improve data analysis, and obtain important insights.

In conclusion, AI may be a helpful ally in the event ideation process, whether it’s creating session ideas, setting content goals, recommending writing styles, or increasing audience engagement. Organisers may create memorable and impactful events by combining human creativity and skill with AI-powered support. With the integration of these tools and the flexibility and scalability of Saamaro, you can host events like never before!

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