The Essential Toolkit: 7 Must-Have Event Planning Tools from Samaaro for Curated Events 

Planning events means so many things, but mostly it recalls excitement, connections, and gathering people. Behind the excitement, there may thousands of things happening. Planning and keeping track of details, juggling a budget, deadlines, vendors, etc. All of that can be exhausting and overwhelming. Using the right event management software can absolutely help reduce stress.  

Samaaro is the all-in-one event management platform which is full of features and tools simply for you. This blog will cover the 7 essential event planning tools which can affect every process of planning an event.   

Introducing Samaaro’s 7 Essential Event Planning Tools

Samaaro’s set of event planning tools can help you with every aspect of organizing your event from creating a beautiful event website with enticing descriptions and visuals or enabling the attendees to get involved with each other and measuring your successful results!  

Let’s discuss the 7 essential event planning tools in Samaaro’s toolkit:  

1. RSVP Management

The RSVP tool is designed to streamline your data collection, offering someone customization data collection fields. Event planners deal with extensive information about the attendees they will be receiving to provide the best experience. From the attendee’s designation, industry, preferred sessions, to the networking opportunities they would like to have with speakers and desired attendees, you will get the important information easily. Then at the event, your guests are checked in with limited hassle using a streamlined check-in powered by QR scanning and even badge printing.  

2. Event Website Builder

Samaaro event website builder is an amazingly designed and basic platform that gives you or a dedicated member of your organizing committee to design a website without writing a single line of code. You are dramatically able to display all of your event information without limiting your creativity and ease of use to it. You will be guided with drag-and-drop procedures and instructions and options to choose from preset designs or templates and layouts to display all the key information for your event with enticing descriptions, images, and registration links. Showcase the expertise of your presenters by posting their bios and pictures, along with their session information. Samaaro simplifies the process, enabling you to get your website live in minutes and give your intended audience a notable first impression. 

3. Email Marketing & Automation

Powerful event marketing automation enables you to consider what personalized messaging is an option for your audience. First, segment your mailing lists to identify your attendees based on the event attendees’ interests or demographics. Communicate with them using relevant information that relates to each speaker or session and any special offers. Second, schedule the email sequences ahead of time so that your attendees’ hype and enthusiasm are elevated, and their information level is kept up to date before, during, and after the event. Finally, review the open rates and click-throughs to gather insights and improve information communication and marketing strategies for the next event. As such, Samaaro’s event marketing automation simplifies the communication efforts to ensure the attendees are aware of their value and informed throughout the event schedule they are participating in. 

4. Attendee Management & Networking

Our attendee management is designed so you are able to not only manage participants but engage with your audience to maximize their experience everywhere. The in-app chat feature enables your attendees to network, communicate questions, and share experiences before, during, and after the event, and create a sense of community while maximizing attendee engagement and interactivity to provide the value of your event properly.

5. Event App 

Samaaro’s interactive event app provides It provides you with the ability to send targeted push notifications for schedule changes; last-minute reminders; exciting announcements. In addition to simple updates, Samaaro facilitates participation in the form of live polls, quizzes, and Q&A and it allows attendees to engage during the event and keeps everyone innovative and active. The in-app surveys and feedback forms enable you to gather data during the event and realize your achievement of attendee satisfaction; and understand what worked, and where you can improve. The two-way communication gives the experience a more connected feeling, providing continuity to the attendees so that they remember your event, long after the last content episode, is done! 

6. Analytics & Reporting

The analytics and reporting tools will give you much more than basic attendance numbers. It will give you contextual insights that add layers of data supporting the ability to make data-driven decisions. Ultimately, analysing the registration trends will indicate the high registration periods. The high registration periods should be used to augment or retract your marketing communication. In addition to registration trends, a look into the analytics on attendee demographics (age, location, interests) will give you a better understanding of the types of people interested in your events. Being able to target, and better tailor the content you deliver, and your event offerings will allow you to better meet your audience’s needs. At the same time, looking into the key engagement metrics (app usage, poll participation, feedback data, etc.) will tell you, instantly, which of the event elements resonated with the attendees, so you can refine that aspect of your delivery for the next even

7. Integrations & Customization 

With Samaaro, you’re not getting just event management software, you’re getting a customizable + adaptive application, that can integrate with your existing ecosystem. Samaaro easily integrates with the tools you already deploy, such as marketing platforms, and CRMs, via APIs to eliminate data silos + streamline your workflows. Also, open APIs are available, enabling you to connect Samaaro with custom applications or create custom integrations for your specific event planning needs.  

Conclusion 

Simplify workflows, engage audiences, and gain data on one platform.  

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