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Boost Your In-person Events: Benefits of Online Registration and Ticketing
The best way to streamline the time-consuming registration and queue procedures outside event locations is by considering an all-in-one event ticketing solution to assist event registrations. Curious about the operational mechanics? It’s simple: the event technology platform reduces the burden of event planners and commercial entities while also providing attendees with a seamless and painless experience. Before we get into the practicalities of event ticketing, let’s first understand it.
What is Event Ticketing & Registration Solution?
When you go to a trade show, conference, or event, the main aim is to get people to meet, make new connections, and share ideas. This is done by giving out tickets or badges to people who register and provide their information. These tickets let them into the event.
Typical features of this type of system include online ticket sales, attendee check-in, payment processing, and reporting/analytics capabilities. Organisers may streamline their operations, improve the attendance experience, and raise the success of their events by utilising an event ticketing and registration solution.
How does it work?
As for an in-person event, an event landing page is initially built to generate hype and assist with registration. This method allows guests to pre-register for the event, with their information stored on the website. We, at Samaaro, understand how each event is unique and work closely with the clients to build custom landing page for each event.
The ticketing alternatives for an event differ depending on whether it is free or paid. Scan a QR code upon admittance to the event to track attendee presence and outreach. Using an optimum event registration platform, along with its associated event registration and ticketing solutions, avoids the difficulties of long wait periods and queues, as well as the possibility of technical and informational complications.
Benefits Offered by Event Technology Platform for Event Registration & Ticketing
Improved Attendee Experience
Event technology platforms provide a seamless experience, attendees can easily register for events, purchase tickets, and access event information anytime, anywhere, from any device. Attendees can enter their information, choose ticket types, and make secure online payments with a few clicks, increasing ease and accessibility. Guests can be given personalised registration forms that collect useful data, delivering a personalised experience from the start. For example, a color-coded ticket system could be used to distinguish between vegetarians (green ticket) and non-vegetarians (red ticket). Similarly, a silver pass may just allow admission to the exhibition and conference spaces, whereas a gold pass may allow access to all areas, including networking possibilities.
Centralized Data Management
With the advent of event registration and ticketing systems, businesses and event organizers no longer need to collect data manually prone to human errors. With the help of event registration software, all event-related information can now be compiled in a single area that is easy to navigate. This includes information about registrations, attendance, number of check-ins, check-outs and time spend in the event, and areas navigated by the attendees.
Enhances Marketing Opportunities
Event registration platforms provide event organizers with expanded marketing capabilities such as targeted email campaigns, social media promotion, personalized landing pages, and analytics and reporting. These methods aid in raising event awareness, engaging participants, and driving attendance. Organizers can create a personalized and successful event experience by utilizing these elements.
Save Time & Money
Event registration and ticketing can significantly minimise the time and effort required to operate an event by removing the need for manual registration entry, bill and receipt printing, and phone or email communication. You may save time and money by utilising the power of an online solution instead of printing registration forms and event materials. Businesses can optimise resource allocation, eliminate human error, and reach higher productivity levels by substituting manual labour with automated operations.
Stand out from the Crowd: Discover Samaaro’s Unique Features!
Custom Event Websites
- Develop a totally customised event website based on your individual needs and branding.
- Deliver a seamless user experience, including a user-friendly interface and simple navigation. Include event-specific features like registration, a schedule, speaker bios, venue information, and ticket purchase choices.
- Implement responsive design to improve the performance of your website across various devices and screen sizes.
Custom Tickets
- Custom registration forms help gather specific information from attendees, allowing organisers to personalise their event experience and better suit their needs. With this, event organizers can enhance participant satisfaction, streamline interactions, and optimize their event’s overall success.
- To cater to varied attendee preferences, provide multiple ticketing alternatives such as early bird, VIP, regular admission, or special packages.
- Ticket components such as ticket types, pricing, seating arrangements (if applicable), and QR codes can be customised for easy check-in.
Discount Coupons
- Create exclusive coupon codes that may be used during the ticket purchasing process to provide lower prices or special incentives such as early bird, bulk purchase for corporate.
- Establish coupon usage limitations, such as limiting number, expiration dates, and eligibility conditions.
Custom payment gateway integration
- Customize the payment gateway interface to provide a seamless and branded payment experience for attendees.
- Accommodate a wide range of payment options, including credit cards, digital wallets, and bank transfers.
Conclusion
In conclusion, online registration and ticketing systems provide various benefits to event organizers, such as convenience, increased attendance, increased revenue, streamlined check-in, and enhanced marketing capabilities. Businesses and event organizers can produce more effective events that are easier to execute and more profitable by utilizing these solutions.
If you’re planning an event, consider using an online event registration and ticketing solution for your in-person, hybrid, or virtual events to help it succeed – Samaaro is an all-in-one event technology, user-friendly, and resilient platform that offers a variety of event registration and ticketing options, making it suitable for events of all sizes. The dependability and security features of the platform ensure that your event runs well, decreasing the potential of technical issues or security breaches. You can be confident that your event registration and ticketing needs will be addressed to the highest standards when you use Samaaro.
The Power of Data: How Event Technology Can Optimize In-Person Events
In-person events have always been a great way to connect with like-minded individuals, network, and build business relationships. However, as technology continues to evolve, event planners are finding new ways to enhance the attendee experience using event technology. In this article, we will explore the benefits of event technology for in-person events, the types of event technology to consider, and the role of data in optimizing events. We will also discuss important factors to consider when choosing event technology, expert tips for implementation, and the future of event technology.
Benefits of Using Event Technology for In-Person Events
From streamlining event planning to enhancing the attendee experience, event technology offers a multitude of benefits. Here are some of the benefits of using event technology for in-person events:
Streamlines Event Planning & Collaboration
- Event technology streamlines the process for finding suitable resources for a successful event, such as venues, speakers, and vendors with online databases, making it easier to identify and compare suitable options.
- Event tech simplifies task management by allowing planners to assign tasks, track progress, and manage payments in one place. This enhances collaboration and eliminates the need for multiple tools.
Streamlines Event Operations
- Event technology simplifies tasks such as registration, ticketing, and check-in, allowing event planners to focus on other aspects of event planning.
- Automating these processes eliminates the need for manual data entry, which can reduce errors and save time.
Enhances Attendee Experience
- Event technology provides interactive features such as event apps, live polls, and gamification, which can create a more engaging and personalized event experience.
- Attendees can access personalized schedules, session recommendations, and real-time notifications, which can improve their overall event experience.
Provides Valuable Data and Insights
- Event technology can collect and analyze data on attendee behavior, preferences, and engagement, which can provide valuable insights into areas for improvement.
- By using data to optimize future events, event planners can make data-driven decisions, leading to better attendee experiences and increased ROI.
Enhancing Marketing Efforts
- Event technology provides a platform for promoting events, engaging with attendees, and collecting data for marketing purposes
- Event apps can send targeted marketing messages, offer sponsorship opportunities, and collect feedback from attendees to improve future marketing efforts
Cost-Effective
- Despite the initial cost, event technology can be a cost-effective solution for event planning
- Streamlining tasks like registration, ticketing, and check-in saves time and resources
- Providing valuable data and insights allows event planners to make data-driven decisions about future events, potentially saving money on unnecessary expenses.
Types of Event Technology to Consider for In-Person Events
There are many different types of event technology to consider for in-person events. These include:
- Mobile Event Apps – These apps provide attendees with access to event information, schedules, speaker bios, and interactive features such as live polling and Q&A.
- Virtual and Hybrid Event Platforms – These platforms allow attendees to participate in events remotely, through live streaming and virtual networking.
- QR Technology – This technology can be used for event registration, access control, and audience tracking.
- Gamification – This technique uses game design elements to engage attendees and create a more interactive and enjoyable event experience.
- Event Management Software – This can help with event planning & operations such as vendor management, invoicing, collaboration between teams, building floor plans etc.
- Event Analytics – This type of technology can track attendee behavior and engagement, providing valuable insights for event optimization.
How Event Technology Can Improve Attendee Engagement
One of the primary benefits of event technology is its ability to improve attendee engagement. By providing interactive features, personalized content, and real-time engagement, event technology can create a more immersive and enjoyable event experience.
Ways in which event technology improves attendee engagement:
- Interactive Features: Event technology can provide interactive features such as live polling, Q&A sessions, and surveys that allow attendees to actively participate in the event and provide feedback.
- Personalized Content: Event technology can be used to personalize content based on attendee preferences and behavior. For example, event apps can recommend sessions or exhibitors based on an attendee’s interests or past behavior.
- Real-Time Engagement: Event technology can provide real-time engagement opportunities such as live streaming, social media integration, and virtual reality experiences that allow attendees to connect with each other and the event in real-time.
- Event Apps: Event apps can be used to provide attendees with personalized schedules, session recommendations, and real-time notifications.
- Gamification: Gamification is the use of game mechanics to create a fun and competitive environment that encourages participation. Event technology can be used to gamify aspects of the event such as networking, exhibitor visits, and learning sessions.
- Social Media Integration: Social media integration can be used to promote the event and create engagement opportunities for attendees. For example, event hashtags can be used to encourage attendees to share their experiences on social media and create a buzz around the event.
The Role of Data in Optimizing In-Person Events
Data is a crucial component of event optimization. By collecting and analyzing data on attendee behavior, preferences, and engagement, event planners can identify areas for improvement and make data-driven decisions about future events.
Below listed are some points that lay out the role of Data in Optimizing In-Person Events
- Data Collection: The first step in using data to optimize in-person events is collecting the data. This can be done through a variety of event technology tools such as RFID badges, mobile apps, or event surveys. These tools can collect data on attendee behavior, preferences, and engagement, such as session attendance, booth visits, and session feedback.
- Data Analysis: Once the data is collected, it’s important to analyze it to identify areas for improvement. This can include identifying popular sessions or speakers, identifying areas of low engagement, and determining attendee satisfaction with the event overall. Data analysis can help event planners make data-driven decisions about future events and optimize the attendee experience.
- Personalization: Data analysis can also help event planners personalize the attendee experience. By understanding attendee preferences and behavior, event planners can provide personalized recommendations for sessions, networking opportunities, and even food and beverage options.
- Event Flow Optimization: Data analysis can also help optimize the flow of the event. For example, if attendees are spending too much time in one area of the event, event planners can use data to adjust the flow and encourage attendees to visit other areas.
- Event Success Measurement: Data can also be used to measure the success of the event. Key performance indicators (KPIs) such as attendance numbers, engagement rates, and revenue generated can be tracked and analyzed to determine the event’s overall success.
By leveraging data to optimize in-person events, event planners can make informed decisions, provide personalized experiences, and ultimately create more successful events.
Important Factors to Consider When Choosing Event Technology
- User-Friendly: When selecting event technology, it’s crucial to consider the user-friendliness of the software. The technology should be intuitive and easy to navigate, both for event planners and attendees.
- Scalability: Another important factor to consider is the scalability of the technology. The software should be able to accommodate events of various sizes and types, whether it’s a small seminar or a large conference.
- Integration: It’s important to choose technology that integrates seamlessly with other event management tools such as registration and ticketing software. This integration can help streamline the event planning process and make it more efficient.
- Reliability and Security: The reliability and security of the event technology are also important factors to consider. The software should be able to handle a large volume of traffic without crashing or experiencing downtime. Additionally, the software should be secure and protect attendees’ personal and financial information.
- Customization: The ability to customize the event technology to meet the specific needs of your event is also important. This can include custom branding, personalized registration forms, and the ability to create custom reports and analytics.
- Cost: Cost is another important factor to consider when selecting event technology. While it’s important to choose software that meets all your needs, it’s also important to consider the cost and ensure that it fits within your budget.
- Support: Finally, it’s important to consider the level of support provided by the event technology provider. You should look for a provider that offers reliable customer support and training resources to ensure that you can effectively use the software and troubleshoot any issues that arise.
By carefully considering these factors when selecting event technology, event planners can ensure that they choose the right software to meet their specific needs and help optimize their in-person events.
Expert Tips for Implementing Event Technology at Your Next In-Person Event
To ensure successful implementation of event technology at your next event, consider the following expert tips:
- Define Your Goals and Objectives: Before investing in any event technology, clearly define your goals and objectives for the event. This will help you choose the right technology to achieve your desired outcomes.
- Understand Your Audience: Consider your target audience when choosing event technology. What do they expect from the event? What are their preferences and habits? Choose technology that aligns with their needs and interests.
- Train Your Staff: Event technology is only effective if your staff knows how to use it properly. Provide adequate training and support to ensure your staff is comfortable with the technology and can troubleshoot any issues that arise.
- Test the Technology: Test your chosen event technology thoroughly before the event. This will help you identify any issues or limitations and give you time to address them before the event.
- Communicate with Attendees: Make sure to communicate the event technology you will be using to attendees in advance. This will ensure they are prepared and know what to expect, as well as increase excitement and engagement.
The Future of Event Technology and its Potential Impact on In-Person Events
Event technology is constantly evolving, and its potential impact on in-person events is immense. Some researched and predicted potential future developments in event technology can include:
- Augmented reality and virtual reality: These technologies can enhance the attendee experience by creating immersive and interactive environments.
- Artificial intelligence: AI can be used to personalize the attendee experience, automate event planning tasks, and generate valuable data.
- Internet of Things: IoT technology can be used to create smarter event spaces, with real-time tracking of attendee movement and behavior.
- Wearable technology: Wearables can track attendee behavior and preferences, as well as provide real-time feedback and engagement opportunities.
Conclusion
In conclusion, event technology has revolutionized the way in-person events are planned and executed. By incorporating technology into your events, such as Samaaro’s all-in-one event technology platform, you can increase attendee engagement, streamline planning processes, and generate valuable data to optimize future events. Samaaro offers features like registration, live streaming, virtual networking, and audience engagement tools that can help you create a seamless and engaging event experience for your attendees. Additionally, its user-friendly interface and excellent customer support make it easy to use and ensure a successful event. When choosing event technology, consider your goals, audience, and important factors such as cost and compatibility. With the continued evolution of event technology, the possibilities for enhancing in-person events with platform like Samaaro are endless.
Revolutionize Your Next Event: Top 5 Engaging Features to Incorporate in Your Virtual Trade Show
Welcome to the exciting world of virtual trade exhibits! Virtual trade shows, like traditional trade shows, provide exhibitors with a unique opportunity to promote their brand and engage with potential clients. Exhibitors can receive access to a larger audience and leverage several unique features that improve lead generation when participating in the event. In a digital environment, attendees may connect with exhibitors and sponsors, and build prominent connections. There is no question that trade shows are most effective when attended in person, but going virtual can help you reach a wider audience, increase event visibility, meet interested attendees by setting up meetings in advance, assist booth staff in scheduling the right virtual meetings, and collect more leads through attendee engagement data that is automatically collected based on their activity.
Using virtual event platforms would provide event organizers with cutting-edge tools and features for a dynamic virtual trade show. In terms of important characteristics, a virtual event platform can simplify the integration of various components, such as virtual booths, to improve the overall experience of virtual trade shows, appointment scheduling, lead tracking, and various sponsorship levels. In this blog, we’ll discuss 5 features that can be incorporated into a virtual trade show.
Interesting Features in a Virtual Trade Show
1. AI – Matchmaking
Networking remains a core element of any virtual trade show and matchmaking is one feature that allows attendees to interact with exhibitors and vice versa. This function is typically based on an algorithm that matches participants’ interests with the offerings of exhibitors.
Virtual trade show platforms offer registration forms that let guests outline their interests so that the platform can match them with relevant exhibitors. By enabling connections between them, this innovation streamlines the event experience for both attendees and exhibitors.
A powerful matchmaking mechanism that allows guests to easily identify exhibitors who match their interests and needs is vital.
2. DIY Booths and Advanced Lead Generation
DIY booths can help exhibitors showcase their products and services in a better and more engaging way for a more personalized touch. With their logo and custom themes, exhibitors may personalize their booths and give visitors a distinctive experience that aids in setting them apart. They can use graphics, product demonstrations, product demo videos, and other interactive components to encourage audience interaction. This enables them to customize their booth for their target market and offer attendees a more distinctive experience.
Advanced lead generation features such as chats, “enquire now”, “schedule meeting”, bookmarking & wish listing can be incorporated into virtual booths for lead generation. These solutions can assist exhibitors in obtaining crucial information about guests, such as their contact details, interests, and purchasing patterns. Exhibitors can utilize this data to better target and personalize follow-up messages, which will increase the likelihood that leads will become clients.
3. Discover Solutions
Discover solutions offers advanced filters and search options that enable visitors to quickly and easily find the products or sellers that are most relevant to their needs. It allows users to do keyword or phrase searches for specific products or services.
Additionally, they may use a variety of filters to narrow down their search results, including product category, price range, location, and more. Visitors no longer have to filter through extraneous material to get what they’re searching for. Discover Solutions provides a wealth of information and resources to help them make informed decisions.
4. Meeting Scheduler
The meeting calendar tool allows visitors to set up meetings with exhibitors and vice versa. Once attendees understand the offerings of an exhibitor, the tool allows them to schedule appointments with these exhibitors and learn more about their products and services. It also allows exhibitors to create virtual booths and ask attendees to set up a meeting time. Attendees can manage their time better and not miss essential sessions by using a meeting scheduler. The event may be made more effective overall by using a meeting scheduler to personalize the experience for participants and encourage an interested and active audience.
5. Advanced Analytics
Advanced analytics is a tool that allows organisers to track the behaviour and participation of attendees. These tools provide information on participant demographics, booth traffic, popular sessions, and other important indicators.
Using advanced analytics, organisers may better understand the interests and preferences of attendees and optimise their marketing efforts appropriately. They can also utilise this functionality to monitor the event’s progress and make data-driven decisions for future events. Certain reports like time spend and user activities can assist exhibitors in identifying the most promising leads and prioritising their efforts accordingly. Additionally, you can allow exhibitors to integrate various CRMs to their booths to easily manage these leads and follow up with them.
Virtual trade shows offer many benefits, including the ability to reach a wider audience and reduce costs associated with in-person events. Samaaro with its unique set of features can help virtual trade shows be more successful and engaging for both attendees and organizers. So, what are you waiting for? Go Samaaro!
Complete Guide to Host Successful Virtual Events
Complete Guide to Host Successful Virtual Events
In the age of social distancing, virtual events have become the new norm, and they’re not just a passing fad. These digital gatherings offer businesses a chance to go beyond the limits of brick-and-mortar venues and connect with audiences from all over the world. With the rise of cutting-edge technology, virtual events have become more engaging and interactive than ever before. So, if you’re looking for a way to spice up your relationship with customers and spice up your events, consider giving the virtual world a try!
In this article, we’ll provide a complete guide to virtual events, using Samaaro’s virtual event platform as an example, covering everything from choosing the right platform to marketing your event, and how technology can enhance the virtual event experience.
Table of Contents
- What are Virtual Events?
- Types of Virtual Events
- Why Host a Virtual Event?
- How do you Plan a Virtual Event?
- The Virtual Event Technology Checklist
- Conclusion
- F&Q’s
What is a Virtual Event?
A virtual event is a type of event where attendees participate and experience the event and its content through online means instead of being physically present at a physical location. It involves the use of technology such as live streaming, video conferencing, and other web-based tools to facilitate engagement between participants and speakers. Virtual events can include webinars, online conferences, digital trade shows, and other similar activities that are conducted in a virtual environment. They are becoming increasingly popular because of the convenience they offer and the growing trend towards remote work and distributed teams.
Types of Virtual Events
Virtual events can complement and expand your overall event program, which includes events you organize, attend, and internal company events. It’s worth noting that virtual events are not intended to replace other types of events but rather to offer a new dimension to your overall program. Below are the 7 kinds of virtual events and some important points about these events.
Webinars
- Usually, last 30-80 minutes
- Allow attendees from around the world to join and listen to one or more speaker’s present content
- Can charge attendees to join or be offered for free
- Use video conferencing tools for Q&A, live or pre-recorded video, and on-demand viewing
- Suitable for one-off educational events, internal and external training
Virtual Conferences
- Built around a live, complex agenda with keynotes, sessions, and breakouts
- Include multi-session content and community engagement tools
- Not as effective for lead capture and networking as in-person events
- Allow attendees to view keynotes in real-time and build their own agenda from on-demand content
- Allow interaction with other attendees
Internal Hybrid Events
- Used for town halls, sales kick-offs, companywide events, trainings, department meetings, etc.
- Used to share a message to the entire company when employees are not all gathered in the same place
- Can be partially in-person and partially virtual
- Suitable for virtual team-building activities
External Hybrid Events
- Held for those outside of your organization (user or industry conferences)
- Require higher levels of video production to provide a similar quality to in-person attendees
- Allow attendees who are unable to travel to participate and learn
- Not as effective for networking as in-person events
Virtual Exhibitions
- Can attract a wider audience via digital
- Provide an enhanced experience for both the audience and marketers/event organizers
- Allow for interactive features and easy access to resources
Virtual Seminars
- Showcase product offerings in intimate settings
- Can be brought online with the right technology
- Can provide a similar level of engagement if planned properly
Virtual Trade Shows
- Work best as in-person experiences but can also be held virtually
- They need to be approached differently and require the right strategy to thrive in the virtual world.
Why Host a Virtual Event?
In today’s fast-paced and ever-changing world, hosting virtual events has become increasingly popular due to the convenience and accessibility they offer. Virtual events can provide a way to connect with a global audience, reduce costs, and offer flexibility for attendees to participate from anywhere. Below are some of the key reasons why hosting a virtual event may be a smart decision for your organization.
- Accessibility: A virtual event can be accessed by attendees from anywhere in the world if they have an internet connection, making it easier for people who might not have been able to attend an in-person event.
- Cost savings: Hosting a virtual event eliminates the need for venue rentals, travel expenses, catering, and other associated costs that come with in-person events, making it a more cost-effective option.
- Flexibility: Virtual events offer more flexibility in terms of scheduling, as they can be held at any time of the day and can be pre-recorded, giving attendees the option to view content on their own time.
- Data and analytics: Virtual events provide organizers with valuable data and analytics on attendee engagement and behavior, allowing them to track and analyze attendee participation and feedback to improve future events.
- Sustainability: Virtual events are a more environmentally friendly option, as they reduce the carbon footprint associated with travel and other physical event logistics.
How Do You Plan a Virtual Event?
Planning a virtual event can seem daunting, but the process is quite like planning an in-person event. As with any event, it is important to put yourself in the attendees’ shoes and consider their experience. You don’t want to bore them with long stretches of content or neglect their need for engagement and interaction. By following standard planning tips and tricks, you can create and execute a successful virtual event.
Define Your Objectives
The first step in event planning is to define the purpose and goals of the event. Event planners need to identify the target audience, the type of event, and the objectives that need to be achieved using technology. For example, if the event is a conference, the objectives may include providing attendees with access to high-quality presentations, networking opportunities, and the ability to interact with the speakers and other attendees.
Here are some questions you should be asking before planning any virtual event.
- What do you want to achieve through this event?
- Is it to generate leads, build brand awareness, educate attendees, or something else?
- What will be the session length and event length?
- Will you charge for the event, or will it be free?
- What information will be shared with the attendees?
Defining your objectives will help you make informed decisions throughout the planning process.
Choose the Right Platform
The most crucial step in hosting a successful virtual event is choosing the right platform. Samaaro’s virtual event platform offers a wide range of features and customization options to make your event stand out. Some of the features include:
- Custom branding: Samaaro’s virtual event platform allows you to brand your event with your company’s logo and colors, making it feel like a natural extension of your brand.
- Interactive elements: Samaaro’s virtual event platform offers a variety of interactive elements like live polls, Q&A sessions, and breakout rooms, allowing you to engage with your attendees in real-time.
- Analytics: Samaaro’s virtual event platform provides detailed analytics on attendee engagement, allowing you to optimize your event and improve your future events.
Consider factors such as the number of attendees, your budget, and the type of event you’re hosting when choosing a platform.
Set a Date and Time
Once you’ve chosen your platform, it’s time to set a date and time for your event. Consider your target audience’s availability and choose a time that is convenient for them. Avoid scheduling your event during holidays or peak business hours.
Create an Agenda
Creating a clear and concise agenda for your virtual event is crucial. This will help you stay organized and ensure that your event runs smoothly. It will also help your attendees know what to expect from the event. Samaaro’s virtual event platform allows you to create a customized agenda for your event, including details such as the event’s start and end time, speakers, topics, and any interactive elements such as polls or Q&A sessions.
Choose Your Speakers
The success of your virtual event largely depends on the quality of your speakers. Choose speakers who are knowledgeable and engaging and who can offer valuable insights to your attendees. Samaaro’s virtual event platform allows you to invite and manage speakers for your event, making it easy to collaborate and ensure that your event’s content is top-notch.
Promote Your Event
Promoting your virtual event is crucial to ensure that you get the attendance you need. Use social media platforms, email marketing, and your website to promote your event to your target audience. Samaaro’s virtual event platform offers marketing tools like customizable email invites, registration pages, and social media sharing options to help you get the word out about your event.
Engage Your Audience
Engaging your audience during your virtual event is crucial to keep them interested and invested in your content. Use interactive elements such as polls, Q&A sessions, and breakout rooms to keep your attendees engaged and encourage participation. Samaaro’s virtual event platform offers a variety of interactive tools to keep your attendees engaged and ensure that your event is a success.
Follow Up with Attendees
Following up with attendees after your virtual event is crucial to maintain their interest and build lasting relationships. Send a thank-you email or survey to your attendees, asking for feedback and offering additional resources or information. Samaaro’s virtual event platform offers a post-event survey feature that allows you to gather feedback and insights from your attendees, helping you improve your future events.
The Virtual Event Technology Checklist
To host successful virtual events, relying solely on video conferencing tools isn’t enough. A comprehensive event technology platform is essential for promoting, executing, and managing virtual events. Several important pieces of event tech are critical to utilize when hosting virtual events.
- Event Website – The event website is an essential tool for promoting virtual events. It serves the same purpose as an in-person event website by providing potential attendees with event schedules, speaker information, FAQs, and registration links.
- Ticketing & Registration – Registration tools are critical for data collection and attendance tracking. Robust online registration tools make it easy for attendees to register, provide planners and marketers with the necessary data to plan an event, and prove event success.
- Email Marketing & Promotions – Email marketing is a great way to drive demand, increase registration, and keep attendees informed before and after virtual events. Automated email marketing tools provide personalized emails, open rates, and click-through metrics.
- Mobile Friendly – The mobile event app can be handy, accessible and the main information hubs for attendees during virtual events. Attendees can pick and choose sessions to attend, allowing planners to gather data on session popularity and attendee engagement. It can also allow attendees to connect and foster virtual connections.
- Feedback and Analytics – Event feedback tools not only help in collecting attendee feedback and qualifying virtual leads, but they also provide valuable analytics data that can be used to measure the success of an event and improve future events. By analyzing the data collected through post-event surveys and other feedback tools, event planners can gain insights into attendee preferences, behaviors, and needs. This information can be used to make data-driven decisions, which can help increase attendee engagement and drive more leads to sales.
- Integrations – Integrations ensure that vital registration and attendee data is shared between event technology systems and virtual event platforms. Attendee data can be kept in one place, allowing planners to analyze key insights from events such as session attendance and engagement.
Conclusion
In conclusion, virtual events have become increasingly popular due to the convenience, accessibility, and flexibility they offer. They provide a way to connect with a global audience, reduce costs, and offer valuable data and analytics on attendee engagement and behavior. Hosting a successful virtual event requires careful planning and execution, and the use of the right technology. By following the tips and tricks provided in this guide, including choosing the right platform, marketing your event, and enhancing the virtual experience with technology, you can create a successful virtual event that engages your audience and meets your organization’s objectives. So, if you’re looking for a way to spice up your events and relationship with customers, consider giving the virtual world a try!
Samaaro’s virtual event platform offers a wide range of features and customization options to make your virtual event stand out. With its interactive elements, custom branding options, and detailed analytics, Samaaro’s platform can help you engage your audience, create a memorable experience, and build lasting relationships with your customers.
As virtual events continue to grow in popularity, businesses need to embrace the latest technologies and platforms to stay ahead of the curve. By following the tips outlined in this guide and leveraging the power of Samaaro’s virtual event platform, you can host a successful virtual event that drives engagement, builds brand awareness, and delivers value to your attendees.
F&Q’s
Q: What is a virtual event?
A: It is a type of event where attendees participate and experience the event and its content through online means instead of being physically present at a physical location. It involves the use of technology such as live streaming, video conferencing, and other web-based tools to facilitate engagement between participants and speakers.
Q: What are the types of virtual events?
A: There are seven types namely webinars, virtual conferences, internal hybrid events, external hybrid events, virtual exhibitions, virtual seminars, and virtual trade shows.
Q: Why host a virtual event?
A: Because they offer several benefits such as accessibility, cost savings, flexibility, data and analytics, and sustainability. They can provide a way to connect with a global audience, reduce costs, and offer flexibility for attendees to participate from anywhere.
Q: How do you plan a virtual event?
A: Planning a virtual event is similar to planning an in-person event. It is important to define the objectives, choose the right platform, plan the content and schedule, promote the event, engage attendees, and measure success. The key is to use event technology to support the objectives of the event and enhance attendee experience.
Q: What is the virtual event technology checklist?
A: The virtual event technology checklist includes choosing the right virtual event platform, audio and visual equipment, reliable internet connection, engagement tools, and backup plans. It is important to test the technology beforehand to ensure a smooth experience for attendees.
Samaaro Raises Seed Capital to Equip B2B Event Marketers
We are proud to announce that Samaaro has raised funds in its angel investment round earlier this week, from a group of leading investors.
Driving Value to Sponsors: 5 tips for Eventprofs in 2022
Event sponsorship is the most profitable way to finance your hybrid event. In this article, we offer five ways you can bring more value to your sponsors.
How Can Medical & Pharmaceutical Associations Benefit from Using Event Tech Solutions?
In this blog, we offer four ways Pharma associations can benefit from using event tech solutions.
5 Tips To Host A Great Virtual or Hybrid Exhibition
A step-by-step guide to how you can host a memorable virtual and hybrid exhibition. Read more here.
The Secret to Attendee Retention in Virtual & Hybrid Events [Five Quick Tips That Deliver]
Planning an event is only the first step towards an efficient relationship building with clients. Here are five tips for attendee retention to help you out.
The Tipping Point For Events Industry Is Here: How Tech First Companies Are Facilitating Event Management
B2B events, traditionally ill-equipped with tech, are finally leveraging Event Management Software, and here is how it’s benefiting them.
