Samaaro + Your CRM: Zero Integration Fee for Annual Sign-Ups Until 30 June, 2025
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Conference Management Software
Conferences &
Summits, Managed
Without the Chaos
Stop juggling 10 tools for one event. Samaaro is the unified platform that handles registration, on-site check-in, attendee journeys, sponsor activations, and analytics, so you can focus on creating experiences that matter.
Attendee interactions managed
0
M+
Organizer satisfaction
0
%
Operational time saved
0
%
Fix the Workflow, Not the Conference
Planners waste hours stitching together tools, chasing attendee data, and fixing avoidable on-site issues. The chaos isn’t inevitable, it’s just outdated systems.
RSVP confusion
Data scattered across forms, emails, and spreadsheets. No single source of truth.
Fragmented tools
Registration, ticketing, and comms live on different platforms. Nothing syncs.
Slow check-in
Long queues and manual lookups kill the first impression.
Poor analytics
No clarity on attendance, engagement, or sponsor ROI.
Communication gaps
Last-minute updates get lost. Attendees miss crucial information.
There’s a better way
There’s a better way
Samaaro replaces the chaos with one platform that runs your entire
conference journey, from registrations and check-ins to engagement and analytics.
Samaaro for conferences & summits
your end-to-end infrastructure
One unified platform that replaces 10+ fragmented tools. From registration to post-event analytics, everything you need is built-in, integrated, and ready to scale.
Event Website Builder
Branded microsites with agendas, speakers, sponsors, and real-time updates, no developers required.
Registration & Ticketing
Custom forms, tiered pricing, group registrations, auto-confirmations, and instant CRM capture, built for high-volume conferences.
CRM & Marketing Automation Sync
Native integrations and unified data sync, every registration, scan, and engagement is routed to your CRM instantly.
Omnichannel Communication
Email, SMS, WhatsApp, and push notifications, unified routing for confirmations, reminders, and real-time updates.
RSVP & Guest List Automation
Automated reminders, follow-ups, VIP flagging, and real-time status tracking across segments.
On-site Check-In & Badge Printing
QR-based check-in, instant badge printing, walk-in registration, and reduced queue times at scale.
Access Control & Permissions
VIP zones, restricted tracks, private meetings, exhibitor-only access, managed with dynamic rules and badges.
Speaker & Session Management
Speaker onboarding, content collection, session assignments, and last-minute updates, all centralized.
Exhibitor & Sponsor Management:
Lead capture tools, QR scans, analytics dashboards, and branded listings that help sponsors prove ROI instantly.
Agenda & Multi-Track Scheduling
Design multi-track sessions, breakouts, keynotes, and private meetings, all synced to attendee profiles and the mobile app.
Attendee Mobile App
Personal schedules, push notifications, networking, meeting requests, and live updates, all in one app.
Networking & Matchmaking
AI-powered recommendations, attendee directories, 1:1 meetings, and QR-based contact exchange.
Surveys, Feedback & Session Ratings:
Collect real-time insights through configurable forms and post-session evaluations.
Event Analytics & Reporting
Attendance analytics, engagement heatmaps, sponsor performance, and export-ready reports that help you prove event ROI.
Conference management platform for every industry
Whether you operate in regulated sectors or fast-moving markets, Samaaro adapts to your workflows with enterprise-grade reliability.
Real Estate
Run brokerage summits, channel partner meets, and investor conferences with seamless registration, access control, and lead capture.
Pharma & Healthcare
Manage compliant medical congresses, scientific forums, and clinical summits with controlled access, multilingual content, and structured agendas.
Technology & Enterprises
Deliver large-scale tech conferences, developer summits, and leadership events with robust check-in, sponsor tools, and CRM-ready analytics.
Manufacturing
Handle distributor meets, dealer conferences, and plant leadership summits with streamlined onboarding and real-time engagement insights.
Financial Services
Power high-security banking & fintech conferences with strict permissions, VIP handling, and precise attendee tracking.
How Samaaro Stacks Up
Against the Competition
Most tools cover fragments of the conference workflow. Samaaro covers everything, and does it faster, cleaner, and at enterprise scale.
Speed of Setup
Others
Weeks spent stitching together multiple tools.
Samaaro
Go live in days with pre-built templates and automated workflows.
On-Site Efficiency
Others
Slow check-ins, long queues, and frustrated attendees.
Samaaro
Process 1,000 check-ins in under 30 minutes with instant badge printing.
Attendee Engagement
Others
Basic apps with low adoption and limited networking features.
Samaaro
High engagement through personalized schedules, push alerts, and built-in networking.
Data & CRM
Others
Manual exports, delayed lead routing, broken reporting.
Samaaro
Real-time analytics and bi-directional CRM sync for registrations, scans, and engagement.
Your Conferences Deserve Better Tools
Your Conferences Deserve Better Tools
Run registration, check-in, engagement, and analytics on a platform built to deliver frictionless conferences and summits, every single time.
Real Conference Results
Numbers That Actually Matter
These aren’t hypothetical improvements; they’re real outcomes from conferences and summits that moved their workflows to Samaaro.
73%
Faster Check-In
Reduced check-in time from 45 minutes to 12 minutes for a 2,000-attendee conference.
89%
Higher Engagement
App adoption grew from 32% to 89% through personalized schedules and push notifications.
2.4x
Higher Engagement
App adoption grew from 32% to 89% through personalized schedules and push notifications.
4.8/5
Attendee Satisfaction
Post-event survey scores improved from 3.6 to 4.8 after switching to personalized journeys.
Samaaro is super intuitive and easy-to-use. The best part for us has been the flexibility to create custom registration flows that actually fit the different kinds of events we run.
Connect Your Conference Data to
Your Entire Tech Stack
Connect Your Conference Data to
Your Entire Tech Stack
Sync registrations, check-ins, leads, and engagement data with your CRM, marketing automation tools, and payment systems; so, everything flows instantly without manual work.
FAQS - Conference Management Software
1. How many attendees can Samaaro handle for a conference?
The platform easily supports conferences with a few hundred to over 20,000 attendees, including high-volume check-ins, multi-track schedules, and large exhibitor zones.
2. Do you support multilingual conferences?
Yes. Samaaro supports 40+ languages across websites, emails, badges, apps, and attendee journeys — all automatically personalized.
3. Can Samaaro manage multi-track sessions and complex agendas?
Absolutely. You can create multi-track agendas, private sessions, workshops, speaker assignments, and real-time updates — all synced to the attendee app.
4. How does Samaaro integrate with our CRM and marketing tools?
Samaaro provides bi-directional sync with CRMs like Salesforce, HubSpot, and Microsoft Dynamics, plus marketing tools like Marketo and Mailchimp, with real-time lead routing.
5. Do you provide on-site support for conferences and summits?
Yes. Samaaro offers remote and on-ground support options to ensure smooth check-ins, badge printing, and attendee management at scale.
