Event management can feel like a high-wire act, constantly balancing the diverse needs of attendees, speakers, sponsors, and exhibitors. Fortunately, event management systems have become a game-changer for the event organizers by streamlining communication with various stakeholders from one platform. Organizers can create sponsorship proposals, build a list of speakers, send relevant updates to attendees, and remind exhibitors to complete pending tasks.
How Samaaro’s Event Management System Empowers Stakeholder Management
Imagine juggling a thousand tasks at once – RSVPs piling up, emails overflowing, and communication channels scattered across different platforms. Change this scenario with Samaaro’s event management platform. Here’s a breakdown of how it can empower stakeholder management:
- Registration & Ticketing Management
Samaaro’s event management system lets you create a variety of ticket options, free as well as paid, in addition to coupons and discounts. You can cater to different attendee levels with a basic pass, a gold pass with additional perks, premium platinum pass for VIP access, or even special passes for speakers and channel partners. More importantly, it provides payment gateway integrations, making the entire process from booking to purchasing the tickets easier for the attendees.
Also, the platform makes group registrations easier, allowing you to upload CSV files for bulk registration, in turn saving time and minimizing efforts.
- Attendee Apps
The Attendee App lets attendees create custom schedules based on their interests and engage with the content through polls and Q&As. You can send real-time notifications on location changes, speaker updates, and commencement of sponsored activities, keeping attendees informed throughout the event.
More importantly, the app offers networking at the fingertips, allowing stakeholders to make potential business connections with ease. It’s a win-win situation, where attendees visit exhibitor booths, download their resources, and exchange contact information, which means exhibitors capture high-quality leads.
- Collaborative Planning & Task Management
It’s now easy to bring everyone onto one platform and keep them aligned. Collaboration between the organizers and the stakeholders takes center stage, that’s why Samaaro ensures the event planning solution is accessible to both.
Speakers and exhibitors can perform the tasks you set for them on the platform, such as completing their profiles and uploading relevant presentations. At the same time, the documents, photos, and videos they upload will be visible to you, and you can send automated reminders to those who have yet to complete the tasks.
- Streamlined Communication
Streamlining communication ensures the stakeholders receive relevant updates. Samaaro’s event management system allows you to automate the messages for various groups of stakeholders- attendees, speakers, sponsors, and exhibitors. You can further customize the list of people who receive certain messages by ticket categories, designation, and other criteria.
The unified system sends notifications about speaker updates, session changes, and sponsored activities directly to their phones via email, WhatsApp, or in-app messages, ensuring a smooth and engaging event experience for all.
- Engagement & Feedback Tools
Elevate your event from good to great with a data-driven approach powered by Samaaro’s event planning solution. We have features specifically designed to boost attendee engagement and provide valuable insights:
- Polls: It lets you conduct polls that gauge the attendees’ interests and inform future event planning.
- Q&A: The Q&A feature encourages participation from attendees eager to gain knowledge and industry insights.
- Feedback forms: You can collect feedback from the attendees to identify popular sessions and areas for improvement.
Samaaro’s Features for Stakeholder Management
From collecting bios and allocating booths to managing sponsorship tiers and communication channels, Samaaro’s event planning solution has you covered! We offer a suite of features specifically designed to streamline stakeholder management:
- Speaker Management
Streamline speaker management with Samaaro’s centralized event management system! Speakers can conveniently upload their bios, abstracts, headshots, and even their presentations directly. On your end, you can easily view a comprehensive list of speakers along with their complete details. Plus, you can create pre-designed email templates to automate messages and ensure consistent communication with the speakers.
- Sponsor Management
Generate sponsorship proposals and maximize sponsor ROI! Samaaro’s event planning solution provides tools to customize sponsorship packages, where you can define different sponsorship levels, benefits, and pricing. Communicating with sponsors becomes seamless with messages, email templates, and automated reminders. But the benefits don’t stop there! Samaaro’s analytics and reporting features offer insights into sponsorship ROI, attendee engagement, and sponsor satisfaction.
- Exhibitor Management
Simplify exhibitor onboarding and management! Samaaro’s event management system provides a comprehensive view of each exhibitor, consolidating all essential data in one place. This includes basic information, contract details, and logistical specifics like booth category and hall name. On the other end, exhibitors can take care of everything themselves, from submitting signed contracts and updating their company profiles to uploading invoices and making the onboarding payments.
Conclusion
With Samaaro’s event management system, you can now confidently navigate the stakeholder landscape. Do you want to streamline speaker, sponsor, and exhibitor management effortlessly? Start your free trial today and discover how it can elevate your events.
