BFSI
Website with custom registrations, Check-In & Badge Printing, Attendee App.
When IvyCap Ventures, a leading VC firm connecting investors and startups, scaled their summits with diverse attendee types, they faced a pressing question: How do you streamline registrations and check-ins across varied stakeholders without compromising on guest experience?
IvyCap’s events bring together a complex mix, investors, startups, portfolio companies, speakers, and VIPs, each requiring distinct registration and access handling. The event team grappled with:
They needed a solution that could simplify registrations, speed up VIP check-ins, and amplify attendee interaction without adding operational overhead.
IvyCap partnered with Samaaro because it offered a flexible platform tailored for multi-pass registration and efficient check-in workflows. Samaaro’s solution also integrated a live attendee app with social media features, crucial for IvyCap’s goal of driving buzz and engagement. Plus, Samaaro’s strong customer support and data security gave IvyCap the confidence to scale operations seamlessly.
A bespoke registration system, embedded in IvyCap’s event website, managed multiple attendee categories smoothly, investors, startups, VIPs, speakers, reducing drop-offs and registration confusion.
VIPs and speakers received pre-printed badges enabling instant check-in, while other attendees benefited from a mobile-optimized scanning dashboard designed to work in low-connectivity environments, cutting check-in times to under 3 seconds.
20% increase
in registrations
year-over-year
with minimal drop-offs
Check-in times
reduced to under 3
seconds per guest
Check-in times
reduced to under
3 seconds per guest
Before Samaaro, IvyCap’s VIPs and speakers often faced long waits, creating frustration and delaying event flow. One event manager recalled,
“Seeing VIPs walk straight in with pre-printed badges was a game-changer. It freed us up to focus on the content instead of the queues.”
As startup and investor gatherings grow larger and more complex, platforms that combine tailored registrations, fast check-ins, and live engagement tools become essential. IvyCap’s success underscores a broader industry shift: technology must empower event teams to handle complexity while enhancing the attendee experience.
For venture capital firms and startup ecosystems, these tools aren’t just conveniences, they’re critical for building meaningful connections and showcasing innovation in real time.
Ready to streamline your event operations and deliver seamless experiences for all attendees?
Samaaro is an all-in-one event technology company that offers a comprehensive suite of event management solutions to help event organisers streamline operations, boost attendee engagement and maximise ROI of their events.
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